Projects
CoMplEtEd FacilitY ProJEcts
Project 01
Facilities Management Operational Support University of New South Wales
Aspire FM Services was engaged by the University of New South Wales to support improvements in facility management operations, asset compliance, and maintenance coordination across its campus infrastructure. With a focus on aligning services with regulatory standards and enhancing operational efficiency, Aspire FM Services collaborated closely with university stakeholders to identify gaps, standardise workflows, and ensure asset lifecycle strategies supported long-term institutional objectives.
What we have done in this project:
- Asset Condition Assessments: Conducted detailed inspections of university assets and infrastructure to identify defects, compliance issues, and maintenance priorities.
- Maintenance Planning & Scheduling: Developed structured technical maintenance plans tailored to campus facilities, ensuring compliance with Australian Standards and university requirements.
- Data Integration & CMMS Alignment: Reviewed and formatted asset data for integration into the university’s Computerised Maintenance Management System (CMMS).
- Stakeholder Workshops & Engagement: Facilitated workshops with campus operations teams to map workflows and incorporate feedback into improvement plans.
- Process Optimisation: Streamlined corrective and reactive maintenance procedures, improving issue response times and contractor accountability.
- Lifecycle & Sustainability Focus: Embedded asset lifecycle considerations into maintenance strategies to support sustainability and capital planning goals.
Projects Highlights
- Providing operational backfill to the Senior Manager, Building Management
- Delivered a sustainable façade auditing and reporting tool
- Management of budgets
- Delivery of a 10-year asset management plan across all their campus portfolios and other scattered buildings
- Development of key processes including handover of assets from the Design, Development and Delivery Team
- Recruitment of key staff members within the Facility Management Team
- Inspections of buildings and managing ad hoc works covering major events
- Management of 26 staff including 3 minor works project managers
- Review and signoff of reactive maintenance and capital improvement works
- Management of safety including the development of building risk registers
- Establishment of FM operational processes and procedures
Project 02
Facility Management Processes and Procedures Brisbane Airport Corporation
Brisbane Airport Corporation engaged Aspire FM Services to review and optimise facility management processes under a new FM contract. The project focused on resolving operational inefficiencies, enhancing contractor performance tracking, improving data integration, and streamlining maintenance workflows. Through stakeholder workshops and system analysis, Aspire FM Services developed practical solutions and frameworks that strengthened compliance, boosted efficiency, and supported long-term asset lifecycle
planning across the airport’s infrastructure.
What we have done in this project:
- Process Review & Data Analysis: Reviewed existing FM processes and analysed data from multiple systems to identify operational inefficiencies.
- Stakeholder Engagement: Facilitated collaborative workshops with all key stakeholders to gather insights and improvement opportunities.
- Workflow Development: Designed optimised corrective and reactive maintenance workflows aligned with new FM contract expectations.
- Contractor Governance Tools: Developed audit templates and performance tracking tools to improve contractor accountability and reporting.
- CMMS Integration Recommendations: Proposed system API enhancements for better live updates, compliance tracking, and data centralisation.
- Asset Handover Framework: Created a structured handover process between projects and airport facilities to ensure continuity.
Projects Highlights
- Undertook a business review of their FM operations
- Conducted several workshops in reference to the gaps and prioritised areas for improvement based on a value matrix tool
- Obtained concurrence from senior management on the investment requirement and the areas of focus
- Delivered process maps relating to the handover of mega projects to the Airport Facilities Team involving key stakeholders, namely the digital engineering team and various capita works stakeholders.
- Process workflows are currently in the implementation phases for review within 3- and 6-months times.
Project 03
Technical Maintenance Plan Calvary Mater Hospital Newcastle
Calvary Mater Hospital engaged Aspire FM Services to develop a comprehensive Technical Maintenance Plan and Schedule for all building assets. The objective was to ensure full compliance with Australian Standards and Codes, streamline data for integration into the hospital’s Computerised Maintenance Management System (CMMS), and support ongoing maintenance through detailed inspections and documentation. The goal was to improve asset performance, safety, and regulatory alignment across the facility
What we have done in this project:
- Standards & Compliance Review: Conducted a complete review of relevant Australian Standards, codes, and regulations applicable to hospital environments.
- Asset Inspections & Defect Identification: Carried out thorough inspections of assets across all hospital buildings and documented required defect rectifications.
- Technical Maintenance Matrix: Developed a detailed matrix for each service area outlining maintenance requirements, qualifications, WHS considerations, and applicable standards.
- Data Integration Support: Ensured all collected data was structured for compatibility with the hospital’s CMMS bulk upload requirements.
- Custom Maintenance Plans: Created tailored maintenance schedules per building and asset type, ensuring clarity on frequency, responsibilities, and documentation.
- Compliance Gap Analysis: Identified gaps between existing asset conditions and required compliance benchmarks, providing a roadmap to achieve full regulatory adherence.
Projects Highlights
- Developed a full Technical Maintenance Plan covering all asset categories in compliance with Australian Standards and Codes.
- Inspected and assessed building assets to identify defects and compliance gaps across hospital facilities.
- Created a service-specific maintenance matrix detailing contractor qualifications, WHS requirements, scope of works, and relevant standards.
- Structured asset data for seamless CMMS integration, enabling efficient digital maintenance management.
- Conducted a compliance gap analysis to align each asset with government-set benchmarks and regulatory requirements.
- Delivered a practical, site-specific maintenance roadmap to support long-term safety, compliance, and performance improvements.
Project 04
Facility Management Operational Support. South East Sydney Local Health District (SESLHD), NSW
Aspire FM Services was engaged to provide operational support and project delivery services across multiple hospitals within the Southeast Sydney Local Health District (SESLHD), NSW. With a portfolio of 192 buildings, the objective was to ensure fire and building compliance in line with NSW Health policies and regulatory codes. The project involved managing minor capital works, addressing compliance gaps, coordinating stakeholder engagement, and supporting safety certification processes across the district’s healthcare facilities.
What we have done in this project:
- Baseline Data Review: Analysed compliance data across 192 buildings to identify gaps and prioritise actions.
- Compliance Roadmaps: Developed tailored roadmaps to address building and fire safety compliance shortfalls across all sites.
- Project Management: Delivered capital works including fire damper rectification, passive fire upgrades, and mechanical system improvements—on time and within budget.
- Fire & Mechanical Interface Testing: Coordinated system integration testing and collaborated with contractors to ensure operational readiness.
- Certification & Reporting: Submitted annual fire safety statements, issued progress certifications, and provided regular reporting to the Engineering and District Safety Managers.
- Stakeholder Coordination: Interfaced with contractors, council representatives, and third-party auditors to streamline compliance processes and support accreditation readiness.
Projects Highlights
- Working across a portfolio of hospitals and community health centers
- Supporting the existing team with the establishment of process and procedure to support their operations.
- Evaluate status of compliance relating to fire services and develop plans to address the gaps.
- Program Manage all element of building compliance including fire, electrical, hydraulics, medical gas, lift, dangerous goods, etc. to attain compliance with the relevant statute and standards
- Working with a myriad of consultants within the Compliance space
- Develop a minor works and capital expenditure program over a 10-year cycle
- Carryout planning of the Full Functional Fire Testing across all complex buildings within the Prince of Wales and St George Hospital campuses.
- Provide support to the Engineering Department in achieving hospital accreditation in collaboration with the Clinical Department
- Manage minor work projects, including negative flow and isolation rooms within hospital buildings, as part of infectious control measures
- Developed comprehensive project quality plans to effectively manage the testing and commissioning of electrical and mechanical systems
- Achieved AFFS certification for Sydney Children’s Hospital